Last Updated: August 26, 2025

At Reelcruit Inc. (“Reelcruit”, “we”, “us”, “our”), we take your privacy and data security very seriously. We are committed to transparency in how we collect, use, store, and protect your personal information. This Privacy Policy explains our practices regarding the collection, use, disclosure, and safeguarding of personal data when you use our platform, website, and related services.

This policy complies with applicable privacy laws, including:

Law 25 (Québec)

PIPEDA (Canada)

CCPA (California, U.S.)

GDPR (European Union, for users in the EEA)

By accessing or using Reelcruit, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Information you provide directly

Account creation: Name, email address, password, company details, job postings.

Profile information: Skills, experience, work preferences, team/culture fit information.

Job applications: Information submitted by candidates (e.g., resume, education, work history).

Invites & events: Information provided when employers upload resumes, send invites, or candidates scan a QR code at recruiting events.

Communications: When you contact us by email, chat, or through forms, we collect the details you provide.

Information collected automatically

Device identifiers, IP address, browser type, operating system, language preferences, referring URLs, pages visited, date and time of access.

Cookies and similar technologies (see section 7).

Sensitive information

If you provide sensitive data (e.g., demographic info, language preference, cultural alignment), we only process it with explicit consent and solely for recruitment-matching purposes.

2. How We Use Your Information

We use your personal information to:

Provide and operate the Reelcruit platform.

Match candidates and employers using our algorithm.

Improve the accuracy and fairness of matches.

Send notifications about candidate matches, updates, or job invitations.

Facilitate recruiting events and QR-code-based candidate intake.

Respond to questions, inquiries, and support requests.

Ensure compliance with privacy, security, and legal obligations.

Provide marketing communications (only if you have opted in).

3. Legal Basis for Processing (Law 25, GDPR, CCPA)

Depending on your location, we process your data based on one or more of the following legal grounds:

Your consent (e.g., when creating an account, accepting cookies, opting into communications).

Contractual necessity (e.g., providing the services you signed up for).

Legal obligations (e.g., maintaining records, breach notifications).

Legitimate interests (e.g., improving our platform, ensuring security).

You can withdraw your consent at any time (see section 10).

4. Sharing and Disclosure of Information

We do not sell personal information. We may share information only in the following circumstances:

With service providers: Hosting, payment processors, analytics tools, and support platforms that help us deliver services. They are contractually bound to use the information only as instructed by Reelcruit.

With employers/candidates: When a candidate applies or is invited, relevant information is shared to enable the hiring process.

For legal reasons: To comply with valid legal processes (e.g., subpoenas, court orders, regulatory requirements).

In case of a merger or acquisition: If Reelcruit undergoes a business transfer, merger, or sale, your information may be transferred as part of that process.

To prevent harm or fraud: Where necessary to investigate, prevent, or act against unlawful activities or threats to security.

5. Data Retention

We retain personal data only for as long as necessary:

To fulfill the purposes outlined in this policy.

To comply with legal obligations (e.g., financial/tax record-keeping).

To resolve disputes or enforce agreements.

If data is no longer required, we will securely delete or anonymize it.

6. Security of Information

We implement administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, disclosure, or alteration. These include:

SSL/TLS encryption on all data in transit.

Encrypted databases and secure cloud hosting.

Role-based access controls (only authorized staff access personal data).

Regular software updates and vulnerability scans.

Continuous monitoring for malware and intrusion attempts.

However, no system is hundred percent secure. If a data breach occurs, we will notify affected individuals and regulators as required by Law 25 and other applicable laws.

7. Cookies and Tracking Technologies

We use cookies and similar technologies for:

Strictly necessary: Enable platform functionality.

Performance (analytics): Track site usage and improve features.

Functionality: Remember preferences.

Targeting (ads): If applicable, measure marketing effectiveness.

Users in the EEA will only have non-essential cookies placed after consent. You may manage or disable cookies in your browser settings, though some features may not work.

8. Cross-Border Data Transfers

Your data may be stored or processed in Canada, the United States, or other jurisdictions where we or our service providers operate. When data is transferred internationally, we apply safeguards such as Standard Contractual Clauses (GDPR) and ensure compliance with Law 25 cross-border transfer obligations.

9. Children’s Privacy

Reelcruit does not knowingly collect or process information from children under the age of 14 (Law 25) or 13 (CCPA/COPPA). If we learn that we have collected personal information from a child without consent, we will delete it immediately.

10. Your Rights

Depending on your jurisdiction, you may have the right to:

Access and obtain a copy of your personal data.

Request correction or updates.

Withdraw consent at any time.

Request deletion (“right to be forgotten”).

Data portability (export your data in a structured format).

Restrict or object to processing.

To exercise these rights, contact us at [Insert Privacy Officer Email].

11. Privacy Officer

As required by Law 25, Reelcruit has appointed a Privacy Officer responsible for compliance and inquiries.

Privacy Officer

Email: [email protected]

Mail: [email protected]

12. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. If changes are material, we will provide notice (e.g., by email or prominent notice on our site). The revised policy will take effect upon posting.